Finance Administrator

Posted on: 31st Jan 2019

Vacancy

  • Club/Employer Name: PGAs of Europe
  • Club/Employer Website: pgae.com
  • Job Title: Finance Administrator
  • Location: Hunters Lodge, The Belfry, UK
  • Job Type: Part-time
  • Salary: To Be Discussed

Job Description

OVERVIEW

Job Title: Finance Administrator
Report to: Chief Executive
Job Purpose: Managing the Association’s finance and administration
Key Areas: Finance & Administration / Office Management
Term: Part-time, 20 hours per week

The PGAs of Europe are looking for a Finance Administrator to work with the Association on a part-time basis, commencing early 2019, to manage the Association’s finance and administration.

MAIN DUTIES

Finance

  • Ensure effective management and processing of the Association’s accounts and the accounts of the Ryder Cup European Development Trust.

  • Responsible for the day-to-day processing of all financial transactions.

  • Production of sales invoices in line with contractual agreements, including the management of any recharges as required.

  • Monthly payroll processing ensuring deadlines are adhered to.

  • Administer expenses for all staff.

  • Effective management of the Association’s debtors list ensuring it is not extensive.

  • Ensure that all Corporation Tax, EC Sales, VAT and P11D are effectively managed.

  • Management of the Association’s credit card charging system.

  • Work alongside the event department to ensure timely payment of prize funds.

  • Management of petty cash, foreign currency and cheques as required.

  • Maintain and update bank mandates as required.

  • Manage relationship with bank and customer support centres.

  • Reconcile all bank accounts on a monthly basis.

  • Credit control.

  • Quarter End and Year End processing and reporting.

  • Ensure that the audit is managed in a timely and effective manner.

  • Ensure that the company’s insurances are kept up-to-date and appropriate.

  • Provide support and administrative duties to the Company Secretary of both the Association and the Ryder Cup European Development Trust.

  • Ensure that the Chief Executive and Company Secretary receives accurate, timely and clear information to enable him to take sound decisions.


Office Administration
  • Meeting and greeting visitors at all levels of seniority.

  • Handling telephone calls, enquiries and requests efficiently.

  • Administer the Association’s Health and Safety, Insurance, First Aid and Fire Safety processes and documentation.

  • Ensure Data Protection is adhered to for the Association.

  • Responsibility for all office equipment ordering, servicing and maintenance as and when required.

  • Management of key contractors and service providers.

  • Assist the Chief Executive with ensuring that all legal and financial requirements, including data protection, are met in a timely and efficient manner.

Qualifications

SKILLS & EXPERIENCE

  • Experience and competence in book keeping and financial management

  • A strong working knowledge of MS Office or Mac OS

  • Excellent organisational, planning and administrative skills

  • Excellent oral, written and interpersonal skills

  • Experience of working with other cultures and languages


KEY BEHAVIOURS
  • Ability to work independently or as part of a team

  • Self-starting individual with experience of taking responsibility and accountability

  • A confident, calm and professional manner with a positive and proactive approach and passion for working in a dynamic, flexible and multi-faceted sports environment

  • A keen eye for attention to detail

  • Must be able to deliver accurate work within established deadlines

  • A flexible approach to working hours and tasks

  • Strong organisational and time management skills

Where to Apply

To apply please visit https://eur.pe/2FU4oNI.

Closing Date

28/02/2019

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